Rent Collection Follow-Up Checklist for Property Management
Stop rent delinquency in its tracks! Our Rent Collection Follow-Up Checklist streamlines your process, ensuring timely payments and minimizing lost revenue. Designed specifically for property managers, this actionable checklist guides you through escalating follow-up steps, from friendly reminders to formal notices - all while maintaining professional tenant relations. Download now and boost your property's financial health!
This Template was installed 2 times.
Initial Rent Missed - Days 1-3
Actions to take immediately following a missed rent payment.
Rent Due Date
Time Rent Was Missed (If Known)
Amount of Rent Due
Payment Method Used (If Any)
Notes on Initial Missed Payment (e.g., possible explanation)
Initial Communication Method
First Notice - Days 4-7
Sending the initial late rent notice and outlining consequences.
Date of First Notice Sent
Delivery Method
Content of First Notice (Paste Here)
Amount of Rent Due
Late Fee Applied?
Reference/Case Number
Second Notice & Phone Call - Days 8-14
Reminder of outstanding balance and attempts to contact tenant.
Date of Second Notice Sent
Time of Phone Call Attempt 1
Summary of Phone Call 1: Tenant Response/Conversation
Time of Phone Call Attempt 2
Summary of Phone Call 2: Tenant Response/Conversation
Tenant Payment Plan Offered?
Amount Offered in Payment Plan (if applicable)
Property Manager Signature (Confirmation of Second Notice)
Legal Action Preparation - Days 15-21
Gathering necessary documentation and considering eviction process.
Date Rent Initially Due
Summary of Prior Communication Attempts (dates, methods, responses)
Outstanding Rent Amount
Attorney Consultation Required?
Supporting Documentation (lease agreement, payment history, notices)
Notes regarding tenant's potential hardship or circumstances
Date of Attorney Consultation (if applicable)
Eviction Filing (if necessary) - Days 22-30+
Formal eviction procedures and court filings.
Date of Eviction Filing
Summary of Events Leading to Filing
Copy of Eviction Notice Served
Court Selection (if applicable)
Case Number Assigned by Court
Scheduled Court Hearing Date
Property Manager Signature
Notes on Communication with Legal Counsel
Record Keeping & Documentation
Maintaining detailed records of all communication and actions taken.
Date of Initial Rent Missed
Summary of Initial Communication (Phone/Email/Letter)
Outstanding Rent Amount
Copy of Late Rent Notice Sent
Notes on Phone Conversations with Tenant
Communication Method (Initial Notice)
Date of Final Communication Attempt
Real Estate Management Solution Screen Recording
Tired of juggling spreadsheets and endless emails to manage your properties? Watch this screen recording to see how ChecklistGuro's Real Estate Management Solution can help! We'll show you a walkthrough of key features, from lease tracking to maintenance requests. Discover how to save time and keep your properties running smoothly. #realestatemanagement #propertymanagementsoftware #checklistguro #realestate
Related Checklist Templates
Pest Control Inspection & Treatment Checklist for Property Managers
Security System Maintenance Checklist for Rental Properties
Resident Event Planning Checklist for Property Management
Smoke Detector & CO Detector Compliance Checklist
Swimming Pool Safety Inspection Checklist for Property Managers
Parking Enforcement Checklist for Rental Properties
Noise Complaint Resolution Checklist for Property Management
Mold Remediation Inspection Checklist for Rental Properties
Snow Removal Readiness Checklist for Property Managers
Pet Policy Enforcement Checklist for Rental Properties
We can do it Together
Need help with Checklists?
Have a question? We're here to help. Please submit your inquiry, and we'll respond promptly.