Warehouse WMS Labeling Process Checklist
Ensure accurate and efficient warehouse labeling with our comprehensive WMS Labeling Process Checklist! Minimize errors, streamline workflows, and maintain inventory integrity. Download now for a smoother, more organized warehouse.
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Label Design & Approval
Ensures label designs meet compliance and accuracy requirements before implementation.
Label Design File Name
Design Rationale
Label Design Mockup
Compliance Standard Met?
Barcode Verification Score
Date of Design Approval
Approver Signature
Printer Setup & Configuration
Verifies printer functionality, connectivity, and correct label format settings.
Printer DPI Setting
Label Width (mm)
Label Height (mm)
Printer Interface (USB/Network)
Print Orientation (Portrait/Landscape)
Default Font Name
Font Size (Points)
Last Configuration Change Date
WMS Data Integration
Confirms accurate data transfer from WMS to label printing process (SKU, Lot Number, Expiration Date, etc.).
SKU Data Field Mapping (Source Field Number)
Lot Number Data Field Mapping (Source Field Number)
Expiration Date Data Field Mapping (Source Field Number)
Data Format for Expiration Date
Data Transformation Rules (e.g., concatenation, calculations)
Error Handling Method for Missing Data
Data Refresh Interval (minutes)
Label Material & Adhesive Quality
Assesses the suitability of label materials for warehouse environment (durability, adhesion, resistance to chemicals).
Label Material Type
Label Thickness (mils)
Adhesive Type
Adhesion Strength (g/cm)
Material Supplier Information
Material Safety Data Sheet (MSDS)
Adhesive Chemical Resistance Notes (e.g., oil, solvents)
Printing Accuracy & Readability
Checks for proper barcode scanability, font legibility, and overall print quality.
Barcode Scan Rate (%)
Font Legibility (Assessment)
Print Quality (Overall)
Print Resolution (DPI)
Detailed Observations (Print Defects)
Color Accuracy (if applicable)
Application Process Verification
Validates proper label placement and adherence during product application.
Application Zone (e.g., Receiving, Palletizing)
Number of Labels Verified
Label Placement Accuracy (Select all that apply)
Adhesion Quality
Verifier Signature
Verification Date
Exception Handling & Rework
Establishes procedures for addressing misprinted or damaged labels and correcting errors.
Number of Misprinted Labels
Description of Labeling Error
Root Cause of Error (Select One)
Resolution Action Taken
Date of Rework/Correction
Time of Rework/Correction
Signature of Person Performing Rework
Security & Access Controls
Ensures appropriate permissions for label design and printing processes.
Number of Users with Admin Access
Authentication Method Used
Roles with Label Printing Permissions
Last Password Policy Review Date
Description of Password Complexity Requirements
Access Control System Integration (e.g., integration with Physical Access Controls)
Access Control List (ACL) Document (if applicable)
Documentation & Record Keeping
Maintains records of label changes, approvals, and printing incidents.
Date of Last Label Design Review
Summary of Label Design Changes (if any)
Uploaded Copy of Approved Label Design
Number of Reworked Labels (Past Month)
Description of any Labeling Process Incidents
Labeling Process Audit Status
Date of Next Scheduled Labeling Process Audit
Labeling Process Auditor Signature
Compliance & Regulatory Checks
Confirms adherence to industry standards and regulatory requirements related to labeling.
Applicable Regulatory Frameworks
Specify 'Other' Regulatory Requirements (if selected)
Date of Last Regulatory Compliance Review
Latest Revision Number of Regulatory Documentation
Upload Relevant Regulatory Documentation (e.g., Permits, Certifications)
Verification of Compliance with Latest Amendments
Warehouse Management System (WMS) Screen Recording
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