Auto Repair Shop Checklist Template: Operations & Compliance
Ensure your auto repair shop runs smoothly and stays compliant! This comprehensive checklist template covers vital operations, maintenance schedules, safety protocols, and legal requirements, helping you streamline workflows, minimize risks, and boost customer satisfaction. Perfect for independent shops and dealerships alike.
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Shop Opening & Closing Procedures
Daily routines to ensure shop readiness and security.
Scheduled Opening Time
Actual Opening Time
Temperature Check (Shop)
Lighting Functionality Check
Security System Status
Any Issues Noted at Opening
Scheduled Closing Time
Actual Closing Time
Any Issues Noted at Closing
Vehicle Intake & Documentation
Checklists for accurate customer information and repair order creation.
Customer Name
Vehicle Year
Vehicle Make
Vehicle Model
Vehicle VIN
Customer Complaint/Issue Description
Initial Concerns (Check all that apply)
Intake Date
Customer Signature (Authorization)
Diagnostic & Repair Verification
Steps to ensure proper diagnosis and repair completion.
Vehicle Mileage at Intake
Customer Complaint Description
Diagnostic Procedure Followed (Select all that apply)
Diagnostic Findings & Root Cause
Repairs Performed (Select all that apply)
Detailed Description of Repair Work Performed
Parts Used - Quantity (e.g., tires)
Repair Completion Date
Repair Completion Time
Quality Control & Testing
Checks performed before vehicle delivery to ensure repair quality.
Brake System Checkpoints
Tire Pressure (Front)
Tire Pressure (Rear)
Fluid Level Check (Engine Oil)
Fluid Level Check (Coolant)
Technician Signature - Quality Verification
QC Inspection Date
Customer Communication & Delivery
Ensuring clear communication and satisfaction upon vehicle return.
Customer Name
Vehicle Make & Model
Summary of Repairs Performed (Customer-Friendly)
Total Repair Cost
Payment Method
Scheduled Delivery Date
Estimated Delivery Time
Additional Notes/Comments for Customer
Safety & Hazard Mitigation
Daily checks to maintain a safe working environment.
Floor Condition Rating (1-5, 1=Excellent, 5=Hazardous)
Check for Potential Slip Hazards
Specify other slip/trip hazards observed (if any)
Fire Extinguisher Inspection Status
Date of Last Fire Drill
Ventilation System Check
CO/Exhaust Level Readings (ppm)
Safety Inspection Sign-Off
Equipment Maintenance & Calibration
Scheduled maintenance and calibration of shop equipment.
Last Calibration Date - Diagnostic Scanner
Diagnostic Scanner - Voltage Output (V)
Alignment Rack - Hydraulic Pressure (PSI)
Last Brake Lathe Calibration
Welder - Condition
Notes on Calibration/Maintenance Performed
Upload Calibration Certificates (if applicable)
Next Scheduled Maintenance - Air Compressor
Waste Management & Environmental Compliance
Proper disposal of hazardous materials and adherence to regulations.
Last Waste Oil Manifest Date
Waste Oil Volume (Gallons)
Antifreeze Volume Disposed (Gallons)
Hazardous Waste Containers Verified?
Details of 'Other' Hazardous Waste (if applicable)
Container Labels Intact and Clear?
Waste Manifest/Disposal Record (Scan/Photo)
Date of Last Spill Prevention & Control Training
Inventory Management & Parts Ordering
Maintaining adequate parts stock and tracking usage.
Minimum Stock Level - Brake Pads (Front)
Current Quantity - Oil Filters (Standard)
Vendor for Spark Plugs (Preferred)
Last Parts Order Date
Quantity Needed - Coolant (Gallons)
Parts to Reorder (Check all that apply)
Notes on Inventory Status/Ordering Issues
Regulatory Compliance (Federal & State)
Checklists related to EPA, OSHA, and other relevant regulations.
Last EPA Tier I/II Inspection Date
Annual Hazardous Waste Generator Status (100, 10, or Conditionally Exempt)
State Emission Inspection Program Compliance?
Record of Recent OSHA Inspections & Findings (if any)
Date of Last Updated State Sales Tax Permit
Proof of Required Business Licenses (upload copies)
Compliance with Federal Warranty Requirements?
Employee Training & Records
Verification of employee training and record keeping.
Employee Name
Date of Training
Training Type
Training Content Summary
Training Duration (Hours)
Certificate of Completion (if applicable)
Recertification Due Date
Trainer Name
Shop Security & Loss Prevention
Measures to prevent theft and unauthorized access.
Last Security System Check Time
Number of Security Cameras Operational
Exterior Lighting Status
Access Control Measures Verified?
Date of Last Alarm System Maintenance
Notes on any Security Concerns/Incidents
Cash Drawer Security Verified?
Attach Photo of Secure Storage Area (if applicable)
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